1. Introduction
We take your privacy seriously. This Privacy Policy explains how personal information is collected, used, stored and shared when you visit housing-disrepair-solicitors.co.uk, submit an enquiry or use our legal services.
It also explains your rights under UK data protection law and how you can contact us about your information.
We process personal data in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
The data controller identified in this policy is:
Website: housing-disrepair-solicitors.co.uk
As data controller, we determine the purposes and means of processing personal information for which we are responsible.
3. Personal Information We Collect
The information we collect depends on how you interact with our website and the nature of your enquiry or legal matter.
Information you provide
- Your full name and contact details.
- Your email address and telephone number.
- Your residential address and postcode.
- Details of your council or housing association landlord.
- Information about the disrepair affecting your property.
- Details of when and how you reported problems to your landlord.
- Photographs, documents and correspondence supporting your enquiry.
- Other information you choose to provide through our forms or communications.
Information relating to legal services
If we agree to act for you, we may collect further information relevant to your instructions, including:
- Identity verification information and documents.
- Tenancy agreements and housing records.
- Financial information where relevant.
- Medical information where relevant to your claim.
- Expert reports and supporting evidence.
- Information required to comply with legal and regulatory obligations.
Website and technical information
When you use our website, technical information may also be collected, such as your IP address, device information, browser type, pages visited and interactions with the website.
Some information is necessary to provide our services. If requested information is not supplied, we may be unable to assess your enquiry or proceed with particular services.
4. How We Collect Your Information
We generally collect personal information directly from you when you:
- Submit an enquiry through our website.
- Contact us by telephone, email or another communication channel.
- Send us documents or evidence.
- Instruct us to provide legal services.
- Communicate with our team about an existing matter.
We may also obtain information from relevant third parties, public records, professional advisers, experts or other organisations where lawful and necessary for your matter.
5. How and Why We Use Your Data
We use personal information only where there is an appropriate lawful basis under data protection legislation.
| Purpose | Lawful basis |
|---|---|
| Responding to your enquiry and considering your case | Taking steps at your request before entering into a contract, or legitimate interests, as applicable |
| Providing legal services | Performance of a contract and compliance with legal obligations |
| Verifying identity and complying with professional requirements | Compliance with legal obligations |
| Managing enquiries, records and communications | Legitimate interests and contractual necessity, as applicable |
| Maintaining website security and preventing misuse | Legitimate interests and legal obligations, as applicable |
| Sending marketing communications | Consent or another lawful basis where legally permitted |
Where we rely on legitimate interests, we consider whether those interests are overridden by your rights and freedoms.
6. Sensitive Personal Information
Some housing disrepair enquiries may involve information about your physical or mental health, particularly where you describe how the condition of your property has affected you.
Health information is special category personal data and receives additional protection under UK data protection law.
Where we process special category information, we will identify an applicable lawful basis and a separate condition for processing under the relevant legislation. This may include information necessary for establishing, exercising or defending legal claims, or processing based on explicit consent where appropriate.
7. Who We Share Information With
We may share personal information where necessary and lawful with organisations involved in providing our services or handling your matter.
These may include:
- Barristers, solicitors and other professional advisers.
- Surveyors and property experts.
- Medical professionals and expert witnesses.
- Courts, tribunals and relevant authorities.
- Insurers and legal funding providers.
- IT, hosting, communications and document management providers.
- Professional auditors, accountants and service providers.
- Regulators and law enforcement authorities where required by law.
Where third-party service providers process personal information on our behalf, we require appropriate confidentiality and data protection arrangements.
We do not sell your personal information.
8. Marketing Communications
We may provide information about legal services or updates that may be relevant to you where permitted by law.
Where consent is required for marketing communications, we will request it separately.
You may opt out of promotional communications at any time by using the unsubscribe instructions provided or contacting us.
Opting out of marketing will not prevent necessary communications relating to an enquiry or legal matter.
10. How Long We Keep Your Information
We retain personal information only for as long as necessary for the purposes for which it was collected, including meeting relevant legal, professional and regulatory obligations.
Retention periods may differ depending on whether you made an enquiry, became a client or were involved in legal proceedings.
When information is no longer required, we will take appropriate steps to delete or anonymise it.
11. International Data Transfers
In some circumstances, personal information may be processed outside the United Kingdom, including through third-party technology and service providers.
Where a restricted international transfer takes place, we will use an appropriate legal transfer mechanism and safeguards as required by applicable UK data protection law.
You may contact us to request further information about relevant safeguards.
12. Your Data Protection Rights
Depending on the circumstances, you have rights under UK data protection law, including:
- Access: Request a copy of your personal data.
- Rectification: Ask us to correct inaccurate or incomplete information.
- Erasure: Request deletion of your personal information where the law permits.
- Restriction: Request that processing be restricted in certain circumstances.
- Data portability: Receive certain information in a portable format where applicable.
- Objection: Object to processing in certain circumstances, including direct marketing.
- Automated decisions: Exercise relevant rights concerning qualifying solely automated decisions.
You have the right to object at any time to processing your personal data for direct marketing purposes.
Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
To exercise your rights, please contact us using the details provided in this policy. We may need to verify your identity before responding.
13. Keeping Your Information Secure
We use appropriate organisational and technical measures designed to protect personal information against unauthorised access, loss, misuse, alteration and disclosure.
Access to personal information is restricted to authorised individuals who require it for legitimate purposes.
We maintain procedures for identifying and responding to personal data breaches, including making notifications where required by law.
14. Complaints About Your Data
If you have concerns about how we process your personal information, please contact us first so we can consider your concerns.
You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO).
Website: ico.org.uk/make-a-complaint
Telephone: 0303 123 1113
15. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes to our practices, legal requirements or the services we provide.
The most recent version will be published on this page together with its date of update.